Guidelines

Presentation Guidelines

3DAHM2022 PRESENTATION GUIDELINES v1.0

1. ON-SITE PRESENTATION GUIDELINES

1-1. ORAL SESSION GUIDELINES

3DAHM will stream the presentations in the auditorium to Zoom.

Presentation time:
  • 12 minutes (includes introduction by chair, equipment setup and discussion)
  • 8 minutes for presentation
  • 4 minutes for discussion
The meeting room will be equipped with:
  • projector (HDMI cable)
  • screen (recommended slides with 16:9 ratio)
  • lectern
  • microphone
  • laser pointer
  • pc for the presentation: You are also welcome to use your own PC for your presentation.

* 3DAHM2022 staff strongly recommend the presenters to test the slides and connection with PC and projector prior to your presentation.

Upload guidelines:

In addition to the on-site presentation, presenters are welcome to upload the pre-recorded movie of your presentation for backup and on-demand playback purpose.

If you plan to upload your pre-recorded movie, please upload the file from following link by 8th July, 2022:

* Please set the name of the file as following rule: ABSTRUCT ID_Your name.mp4
* On-demand playback will be available until the end of July, 2022.

1-2. POSTER PRESENTATION GUIDELINES

Display guidelines:

Online poster session will be taken place at the Foyer at the Katsushika Campus of TUS.

The poster panels set up at the venue are for A0 size poster (1189 mm x 841 mm) in portrait orientation. Please include your poster number on the top left corner of your poster. Pins/velcro buttons will be provided for you to affix your poster to the board. You can post your poster from the first day of the symposium (16th July, 2022) to the last day of the symposium (19th July, 2022).

Upload guidelines:

In addition to the on-site poster, poster presenters MUST upload the following items for their short presentation session (17th July, 2022) and online poster session (18th July, 2022).

  • PDF version of the poster
  • Up to 3-minute video summary of the research

Please upload above mentioned items from following link by 8th July, 2022:

* Please set the name of the files as following rule: ABSTRUCT ID_Your name.pdf/mp4
* Short presentation movie is available until the end of July, 2022.
* Online poster session is scheduled on 18th July, 2022 by using oVice system.

Poster session schedule:
  • Short presentation of pre-recorded movies: 17th July, 2022, 10:45-12:00 (JST): Auditorium (Hybrid)
    * movies can be play back until the end of July, 2022
  • Onsite poster session: 18th July, 2022, 13:30-15:00 (JST): TUS(Onsite)
  • Online poster session: 18th July, 2022, 17:00-21:00 (JST): oVice(Online)
FYI: Some tips to create impressive poster:
  • Keep text to a minimum
  • Ensure text is in large font
  • Use graphs, charts, &/or tables
  • Ensure contents have a logical flow
  • Make it colorful, but don’t use too many colors.

* Removal & collection of posters at the end of the display period is the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of by the 3DAHM staff.


2. VIRTUAL PRESENTATION GUIDELINES

2-1. ORAL SESSION GUIDELINES

3DAHM will show presentations on Zoom in the auditorium.

Presentation Time:
  • 12 minutes (includes introduction by chair, equipment setup and discussion)
  • 8 minutes for presentation
  • 4 minutes for discussion
  • Virtual oral presenters MUST provide a pre-recorded Mp4 movie of their talk for backup and on-demand playback purpose.

Please upload your pre-recorded movie from following URL:

* Please set the name of the file as following rule: ABSTRUCT ID_Your name.mp4
* On-demand playback will be available until the end of July, 2022.
* If live presentation is not available at the time of your presentation, 3DAHM2022 staff will play your pre-recorded movie.
* In addition to the session Chair, a technical Chair will be allocated to each session to facilitate the virtual aspect of the Q&A.

2-2. POSTER GUIDELINES

Display Guidelines:

Online poster session will be taken place in the online venue using oVice system. PDF of your poster that uploaded prior to the symposium will be posted on the online venue by the 3DAHM2022 staff. Further, presenter can share his/her screen with the audience.

Upload guidelines:

Poster presenters MUST upload the following items for their short presentation session (17th July, 2022), online poster session (18th July, 2022), and onsite poster panels.

  • PDF version of the poster: Please include your poster number on the top left corner of your poster
  • Up to 3-minute video summary of the research

*Please upload above mentioned items from following URL by 8th July, 2022:

* Please set the name of the files as following rule: ABSTRUCT ID_Your name.pdf/mp4
* Short presentation movies can be played by the attendees freely until the end of July, 2022.
* Online poster session is scheduled on 18th July, 2022 by using oVice system.
* Uploaded PDF will be printed out and post on the onsite venue (TUS), and posted on the online venue (oVice) by the 3DAHM2022 staff, from the first day of the symposium (16th July, 2022) to the last day of the symposium (19th July, 2022).

Poster session schedule:
  • Short presentation of pre-recorded movies at Auditorium (Hybrid): 17th July, 2022, 10:45-12:00(JST)
  • Online poster session at oVice(Online): 18th July, 2022, 17:00-21:00(JST)
FYI: Some tips to create impressive poster:
  • Keep text to a minimum
  • Ensure text is in large font
  • Use graphs, charts, &/or tables
  • Ensure contents have a logical flow
  • Make it colorful, but don’t use too many colors.